Re: Retiree Email Accounts

[Kevin Kelly <kelly () WHITMAN EDU>]

Retired Faculty and Staff get to keep their email accounts for life. Their email address does not change. They do stop 
appearing in the campus online directory. They are taken off official college mailing lists for Faculty and Staff. 

-- 
Kevin Kelly 
Director, Network Technology 
Whitman College 

----- Original Message ----- 
From: "Adam Drews" <adrews () JJC EDU> 
To: SECURITY () LISTSERV EDUCAUSE EDU 
Sent: Monday, February 1, 2010 1:34:16 PM 
Subject: [SECURITY] Retiree Email Accounts 

Retiree Email Accounts Hello All, 

I have been tasked with investigating how other institutions are handling retiree email accounts. We have had multiple 
requests for these types of accounts recently and we still aren’t sure how we want to handle them. I was hoping that 
other folks on this list might have addressed this issue already and I might be able gain a bit of insight into the 
issue that could be applied at our institution. 

A few of the major issues that I see right off the bat: 



    1. Do we allow them to use the same email account and archive/purge all of their email that existed from when they 
were employed at the College? 
    2. Do we create a new account with a new email address that designates the account as a retiree account? 
    3. How long should they have access to the retiree email (1 year, 2 years, forever...)? 
    4. Can they extend the use of the email account for a longer period of time? 

Any input would be greatly appreciated. 

Thanks, 
-- 

Adam Drews 
Information Security Analyst 
Information Security Office 

Joliet Junior College 
1215 Houbolt Rd. 
Joliet, IL 60431 
P: (815) 280-2667 
F: (815) 280-2668 

CONFIDENTIALITY NOTICE: 
The information contained in this e-mail message is legally privileged and confidential, and is intended only for the 
use of the individual or entity named above. If the reader of this message is not the intended recipient, you are 
hereby notified that any dissemination, distribution or copy of this message is strictly prohibited. If you receive 
this in error, please notify the sender by reply e-mail and delete this message.