Re: Student Accounts After Graduation

[Barbara Ann Torney <bt42 () COLUMBIA EDU>]

We also have SSO, but keeping email (gmail for us) access is not a problem 
because we limit access to functions in the portal through roles, and they 
are much more fine-grained than our logon process.

Ex-employees have to have access to their W2 and address info, and 
ex-students need access to transcripts, and ex-faculty members who still 
have sponsored doctoral students need access to some faculty functions. 
So all of that is controlled through portal roles based on detailed info 
in Banner.

We don't see a conflict between keeping email and limiting access.  Sure 
we've got gazillion portal roles, but once they are set up, they just keep 
on truckin'.

Happy Memorial Day weekend to all!  /bat

On Fri, 23 May 2014, Dr. Wole Akpose wrote:

> All -
> We currently move alumni accounts to a Google Apps domain for alumni (with
> email address @alumn.ourdomain) which does have its own separate sign-on.
> We are developing a solution that will maintain the @alumni.ourdomain for
> alumni, but will leverage our sign-on. As we develop this, we are looking at
> ways to address the concerns shared by others, including limiting access to
> resources that alumni should not have by default.
>
> We see the value of retaining alumni email, and with the many collaboration
> and social tools available from Google, we expect this approach will only
> yield more value over time.
>
> Wole Akpose
>
> On Fri, May 23, 2014 at 2:38 PM, Maria Peluso <mpb () umn edu> wrote:
>       This is a great topic.  We are also struggling with the
>       'eternal' account issue and want to make a move.  My concern
>       lies in data permissions that may be tied to an alumni
>       account.   
>
>       To do this, how to phase-in an approach without a full blown IDM
>       for grad students/researcher assistants who may need continued
>       access, etc.?
>
> Maria
>
>
>
>
> On Tue, May 13, 2014 at 11:53 AM, Thomas Carter
> <tcarter () austincollege edu> wrote:
>
>       We currently use internal hosting for student email. Their
>       account stays active for 1 year following their graduation
>       in case email is used for job applications, grad school
>       applications, etc. It also makes it easier to get
>       transcripts and other information.  “Eternal” accounts may
>       have been more useful back in the day, but now generally
>       all students have their own personal
>       gmail/yahoo/Hotmail/whatever accounts; many I’ve talked to
>       don’t care about their student account and only use the
>       email because it is basically necessary for some school
>       and professor communications.
>
>        
>
>       Thomas Carter
>
>       Network and Operations Manager
>
>       Austin College
>
>       903-813-2564
>
>       AusColl_Logo_Email
>
>  
>
> From: The EDUCAUSE Security Constituent Group Listserv
> [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Pedersen,
> Krystal
> Sent: Tuesday, May 13, 2014 7:33 AM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: [SECURITY] Student Accounts After Graduation
>
>  
>
> Good Morning Everyone –
>
>  
>
> I was looking for some insight into how other
> Colleges/Universities manage student accounts after graduation.
> Also, is the process the same for UG and Graduate?
>
>  
>
> I really appreciate everyone’s feedback (positive or negative)
> in this area as we are attempting a major overhaul in this area.
>
>  
>
> Thanks!
>
>  
>
> Krystal Pedersen, CISA
>
> Information Technology
>
> Information Security, Risk & Compliance Analyst
>
> krystal.pedersen () umassmed edu
>
> O - 508-856-7864 | M - 603-231-9595
>
>  
>
>
>
>
> --
> ______________________________________
>
> Maria Peluso
> University of Minnesota Information Security
> ______________________________________
> 612-626-9310                        mpb () umn edu

 -------------------------------------------------------------------------
 Barbara Torney                                 phone: 212-678-3487
 Director, Administrative Information Services  fax:   212-678-3243
 Teachers College, Columbia University                 212-678-4048
 525 West 120 Street, Box 43                    email: bt42 () columbia edu
 New York, NY 10027                             room:  241 Horace Mann