Re: Email forwarding for former faculty?

["Sprague, Randy" <randy.sprague () CINCINNATISTATE EDU>]

At CState we too weighed the options. Review of contracts for faculty and staff had no language that stated access or 
email was retained. The lack of policy, which has now been addressed, now addresses this issue and a few other. What 
our executive team agreed on was to offer the retiree the option to subscribe to a college retiree list serve. This 
enable retiree the ability to receive mailings from HR and HR to stay in contact with them. Their college account is 
suspended for 120 days. This provides time to determine if the faculty member will return on a part time basis.

Randy Sprague
Enterprise and Infrastructure Manager
Cincinnati State Technical and Community College
Office: 513-569-1892
 
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-----Original Message-----
From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Mike 
Iglesias
Sent: Monday, April 13, 2015 6:41 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Email forwarding for former faculty?

On 04/13/2015 03:32 PM, Bob Bayn wrote:
> When a faculty member ends employment with your institution /on good 
> terms/, either for a position elsewhere or retirement (emeritus) 
> status, do you provide an email forwarding service from their long 
> established (and probably
> published) email address at your institution?  For how long? At what cost?
>
> It would seem to support academic progress and long term professional 
> associations to do so and be of minimal cost.  Graduates could more 
> easily contact former instructors/mentors for letters of reference and 
> other occasional communications.  Professional relationships could be 
> maintained and renewed more easily as people move between 
> institutions.  Many retired faculty maintain research interests and contributions to professional organizations.
>
> The only risk that is apparent to me is that former faculty could 
> attempt to represent themselves as still employed at their former 
> institution and may appear to "speak for" that institution.  That 
> seems to me to be a tiny risk for faculty who have separated on good terms.

Retirees get to keep their IDs and email accounts forever if they request it.
 Faculty who leave UCI for another institution or the private sector get to keep their IDs 90 days, then the ID is 
deleted.


-- 
Mike Iglesias                          Email:       iglesias () uci edu
University of California, Irvine       phone:       949-824-6926
Office of Information Technology       FAX:         949-824-2270