Re: Disabling/Purging Student Accounts

[Jeff Choo <jeff_choo () WILLIAMJAMES EDU>]

Hi Dave,

When the student graduated we convert their account to alumni account with reduced access/permissions.  We then disable 
the alumni account if there is no activity for more than one year.

For students who have withdrawn, the accounts are disabled after 30 days.

For students who have been dismissed, the accounts are disabled after a day, except if the dismissed student filling 
for appeal, the account remains active during the appeal process.  The account is then disabled after a day if the 
appeal is rejected.

For non-matriculated students, the account is disabled at the end of the semester after the last class ended.

Regards


Jeff Choo

Director of Information Technology, Information Security Officer
William James College
1 Wells Avenue, Newton MA, 02459
E: Jeff_Choo () williamjames edu<mailto:Jeff_Choo () williamjames edu>
O: (857) 299-7243
W: http://support.williamjames.edu<http://support.williamjames.edu/>



From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Dave Broucek
Sent: Tuesday, December 8, 2020 10:22 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Disabling/Purging Student Accounts


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We are currently reviewing our Student login account, such as desktops and other commonly used systems, retention 
policy.  We currently allow for several years and are considering something along the lines of one year after 
graduation/last class taken.  I am curious as to what others have as their retention policy, and if there are any 
delineations.

Regards,
Dave Broucek
Information Security Manager
Harper College

Please visit 
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